Privacy Policy for Using the Koloquio Chatbot

Thank you for using our AI-powered chatbot (“the Chatbot”). This Privacy Policy is designed to help you understand how we collect, use, and disclose information generated and provided by users of the Chatbot. By using the Chatbot, you acknowledge that you have read and accepted this Privacy Policy.

Information We Collect:

We will collect personal identification information from Users only if they voluntarily submit such information to us. The Chatbot may collect the following types of information:

  • Personal Information: The Chatbot can collect personal information such as your name, email address, approx geolocation, and other contact details you can provide as part of your conversation with the bot.
  • Chat Data: We may collect and store information generated during interactions with the Chatbot, including but not limited to chat logs, user inputs, and responses.

How We Use Your Information:

We use the collected information for the following purposes:

  • To provide and improve the Chatbot’s functionality and user experience.
  • To personalize interactions and responses based on user preferences.
  • To respond to user inquiries, troubleshoot issues, and provide support.
  • To analyze usage patterns and improve the performance and effectiveness of the Chatbot.

Sharing of Information with Third Parties:

By using our chatbot, you acknowledge and consent to the sharing of your data with a third party, specifically OpenAI. This data sharing is essential to facilitate the proper functioning and operation of our chatbot.

Purpose of Sharing:

The information shared with OpenAI is utilized to enhance the performance, functionality, and overall user experience of our chatbot. OpenAI provides integral services that contribute to the optimization and efficiency of our chatbot’s capabilities.

Caution Regarding Sensitive Information:

Given the nature of data sharing with OpenAI, we strongly advise users not to disclose sensitive or confidential information during interactions with the chatbot. Sensitive information includes, but is not limited to, personal identification details, financial data, health-related information, and any other data that could be deemed private or confidential.

Third-Party Responsibilities:

While we strive to ensure that our third-party partners, such as OpenAI adhere to strict data protection and privacy standards, we cannot guarantee the actions or policies of these third parties. Users are encouraged to review OpenAI’s privacy policies to understand how their data is handled by them.

Limitation of Liability:

Our liability is limited to the extent outlined in this Privacy Policy. By using the chatbot and acknowledging this data sharing arrangement, users agree that we shall not be held responsible for any actions, omissions, or breaches of privacy committed by OpenAI or any other third parties involved in the operation and support of the chatbot.

Review of Third-Party Policies:

Users are encouraged to review the privacy policies of OpenAI to gain a comprehensive understanding of how their data is managed by this third party. OpenAI’s privacy policies may be accessible through their official website or other designated channels.

Your continued use of our chatbot signifies your understanding, acceptance, and agreement with the terms outlined in this section regarding the sharing of data with third parties. If you do not agree with these terms, we advise refraining from using the chatbot.


We take reasonable measures to protect the information we collect from unauthorized access, disclosure, alteration, and destruction. However, no data transmission or storage system can be guaranteed to be 100% secure.

Changes to the Privacy Policy:

We reserve the right to update or modify this Privacy Policy at any time. The effective date at the top of this policy will indicate when the most recent changes were made. Your continued use of the Chatbot after any changes signifies your acceptance of the updated Privacy Policy.

Contact Us:

If you have any questions or concerns about this Privacy Policy, please contact us at [email protected]

Koloquio AI Assistant
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